Charter Bus Prices in Memphis
At Coach Bus Memphis, we make it easy to find out how much it costs to rent a charter bus in Memphis for your next group trip. The price of your bus rental will depend on several factors, including the type of vehicle you choose, the length and duration of your trip, and the time of year you’re traveling. To get an instant estimate, use our online charter bus pricing tool or call our reservation team at 901-902-5520. We’ll need a few details about your trip—such as your itinerary, headcount, and desired amenities—to provide you with an accurate quote.
| Vehicle Type | Per Hour* | Per Day* | Per Mile* |
|---|---|---|---|
| 56-Passenger Coach Bus | $197 – $519 | $1,600 – $3,800 | $5.00 – $8.00 |
| 25-Passenger Minibus | $165 – $428 | $1,300 – $3,200 | $4.00 – $7.00 |
| 20-Passenger Minibus | $157 – $414 | $1,300 – $3,100 | $4.00 – $7.00 |
| 18-Passenger Minibus | $145 – $404 | $1,300 – $3,000 | $4.00 – $7.00 |
*Prices vary and fluctuate with fuel costs, holidays, and availability. Booking early usually secures the lowest rate. For exact pricing, please call our reservations team.
How Much Does a Charter Bus Rental Cost in Memphis?
The cost of renting a charter bus in Memphis typically ranges from $1,000 to $8,000+ per trip, depending on the size of the vehicle, the distance traveled, and the length of the rental. Smaller vehicles like minibuses (18-35 seats) generally cost between $1,000 and $3,500 per day, while full-size charter buses (40-56 seats) range from $2,500 to $8,000+ per day. Multi-day and long-distance trips are usually billed by the mile ($4.50–$9.00 per mile) or by the day ($1,200–$3,500 per day), whichever is greater. Additional expenses such as tolls, parking fees, and driver hotel/lodging are not included in the base rate and must be paid separately. To get an exact quote for your trip, contact Coach Bus Memphis with your itinerary and passenger count.
What Factors Influence Charter Bus Prices in Memphis?
Several variables affect the final price of your Memphis charter bus rental: travel dates, pickup location, number of passengers, type of bus, and number of stops. Peak demand times—such as spring break, summer vacation, major events like Beale Street Music Festival, Memphis in May, Elvis Week, Grizzlies games, and University of Memphis move-in—can increase rates due to limited availability. Your starting point also matters; local trips within Shelby County are less expensive than long-distance routes to Little Rock, Nashville, or Jackson. Larger groups require bigger buses, which cost more but reduce the per-person rate. Vehicle selection ranges from 18-, 20-, and 25-passenger minibuses to 56-passenger motorcoaches, each with different amenities and price points. Finally, complex itineraries with multiple stops or overnight stays will impact your quote. Provide a detailed schedule when booking to ensure an accurate estimate.
Sample Trip Pricing Examples
To help you budget for your next event, here are some real-world examples of recent charter bus rentals in Memphis:
- A high school booked a 56-passenger charter bus for a two-day field trip to Nashville. Total cost: $5,800 ($2,900 per day).
- A corporate client reserved a 25-passenger minibus for a three-day conference shuttle between Downtown Memphis hotels and the Renasant Convention Center. Total cost: $6,300 ($2,100 per day).
- A wedding party hired a 20-passenger minibus for local transportation between venues in Midtown and East Memphis. Total cost: $1,800 flat rate.
- A church group rented two 56-passenger buses for a four-day retreat in Hot Springs, Arkansas. Total cost: $14,400 ($1,800 per bus per day).
Prices do not include driver gratuity (recommended 10–20%), parking fees, or hotel/lodging expenses for overnight trips. Contact Coach Bus Memphis for a custom quote based on your exact itinerary.
Example #1
A teacher at Germantown High School is organizing an educational field trip for 40 students to visit the National Civil Rights Museum at the Lorraine Motel in downtown Memphis. The group will depart from the school campus at 8:00 AM, spend the day touring the museum and nearby historic sites, and return to Germantown by 4:00 PM. This is a single-day, local trip covering approximately 40 miles round-trip. The teacher requests a full-size charter bus with reclining seats, WiFi, and video monitors for showing documentary films during the ride. Based on current rates, the cost to rent a 56-passenger charter bus for this itinerary would be around $1,400 for the day. With 40 students onboard, that works out to just $35 per person for comfortable, door-to-door transportation. Additional expenses may include parking fees at the museum and an optional driver gratuity.
Example #2
A logistics company is hosting a regional training seminar at its office near the FedEx World Headquarters complex on Hacks Cross Road. To accommodate out-of-town attendees flying into Memphis International Airport, the company is providing a complimentary airport shuttle running between MEM and the corporate campus in southeast Memphis. The seminar lasts three days, with multiple airport pickups and drop-offs scheduled each day. The company hires a 25-passenger minibus with forward-facing seats and USB charging ports for luggage storage. The minibus operates on a fixed loop between the airport and the office, covering about 30 miles per round trip. For a three-day rental with continuous service, the total cost comes to $4,800 ($1,600 per day). This price includes mileage, but the company is responsible for any airport access fees and hotel/lodging if the driver requires overnight accommodation. At full capacity, the minibus can transport up to 75 attendees per day over multiple trips, making it a cost-effective solution compared to reimbursing individual taxi or rideshare fares.
Example #3
A bride and groom are planning a summer wedding at the historic Annesdale Mansion in midtown Memphis. To simplify transportation for their guests, many of whom are traveling from out of town, they arrange a private shuttle service between several downtown hotels and the wedding venue. The guest list includes 100 people, so the couple books two 56-passenger charter buses to run continuous loops before and after the ceremony. The shuttle schedule runs from 2:00 PM to 11:00 PM, covering the entire eight-hour event. The round-trip distance between downtown and Annesdale is about 10 miles, but the buses will make multiple trips throughout the evening. The rental cost for two charter buses over eight hours is $4,000 ($2,000 per bus). Divided among 100 guests, the transportation cost is $40 per person. The couple appreciates that their guests won’t have to worry about parking or navigating Memphis traffic, and everyone can enjoy the reception without needing a designated driver.
Example #4
A local church youth group is attending a weekend retreat at the St. Columba Episcopal Conference Center, located on 145 wooded acres just outside the I-240 loop. The group consists of 18 teens and four adult chaperones, requiring a vehicle with at least 22 seats. They select a 25-passenger minibus so everyone can travel together with room for luggage and sleeping bags. The retreat begins Friday evening and concludes Sunday afternoon, totaling three days. Although the conference center is only 15 miles from the church, the bus will remain onsite to provide local transportation between cabins, dining halls, and activity areas. The three-day minibus rental costs $3,600 ($1,200 per day). With 22 passengers, the per-person cost is $164 for the entire weekend. The church covers the expense through a combination of fundraising and participant fees, valuing the convenience and fellowship of traveling as a group.
Example #5
The University of Memphis baseball team has an away game scheduled against the University of Mississippi in Oxford, MS. The athletic department arranges charter bus transportation for the players, coaches, and equipment. The roster includes 30 people, plus coolers, bats, and gear bags, so they reserve a 56-passenger bus with undercarriage storage. The round-trip distance between the U of M campus and Ole Miss is 150 miles. The team departs Saturday morning, plays the afternoon game, and returns the same evening, making this a one-day trip. The charter bus rental for a 150-mile day trip is quoted at $2,000. The university pays the invoice from its travel budget, noting that the cost is comparable to previous seasons and significantly less than flying or using multiple vans. The players benefit from reclining seats, WiFi, and a restroom onboard, arriving rested and ready to compete.
Example #6
An independent rock band based in Memphis is embarking on a weeklong tour with shows booked in Nashville, Chattanooga, and Atlanta. The five-piece band travels with guitars, drums, amplifiers, and merch tables, requiring a vehicle with ample storage space. They choose a 20-passenger minibus, which provides seating for the band members, their road manager, and a sound engineer, along with rear cargo space for equipment. The itinerary spans seven days, with performances in three cities and overnight stops at budget hotels. Total mileage for the tour is 900 miles. The minibus rental is priced at $1,000 per day, totaling $7,000 for the week. The band splits the cost evenly, budgeting $1,400 per person for transportation. They appreciate having a dedicated driver so they can relax between gigs and avoid the fatigue of driving themselves. The minibus becomes their mobile headquarters, with bench seating for songwriting sessions and USB ports for charging phones.
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